Onboarding & Migration
Switching is the partwe make easy
Your caseload, your notes, your schedule: we bring them over with you. You review everything before it lands, and nothing gets lost on the way.
You're not doing this alone
Our team is here to support you if you need any help or have any concerns, at every step. Weird spreadsheet? Stubborn old system? We'll get on a call and do it together. Email support@vochella.com or reach out any time.
Where's your practice today?
Pick the one that sounds like you. The rest of this page tailors itself to your path.
Select oneYour tailored path appears here
Pick one of the three options above and we'll show your exact way in, step by step.
How your migration works
Five steps, most of them ours. You stay on your current system until everything is confirmed.
Step 1
Sign up and we sign the paperwork
Your agreement covers client records before a single file moves. Compliance first, always.
Step 2
Get your data out
Exports, spreadsheets, or just names and emails. Pick your path above and this list tailors itself.
Step 3
Hand it to our import team
We set up a secure, encrypted transfer with you. No email attachments, no shared drives.
Step 4
We do the heavy lifting
We match, map, and stage your caseload, usually within a few business days.
Step 5
You review, then go live
Nothing lands until you confirm it. Then invite families and book your first week.
What comes with you
The parts of your practice you need on day one, in the right place instead of in a zip file.
- Clients, with parent and guardian contacts
- Notes, evals, and documents, attached to the right child
- Goals and treatment plans
- Your schedule, including recurring sessions
- Open balances, so billing picks up where it left off
Families come along too
Invite parents to the family portal in a couple of clicks. Intake forms collect fresh consents, history, and insurance straight from families: less typing for you, cleaner charts than the ones you left behind.
One honest tip before you start
Export from your current system before you cancel it. Some platforms delete your files quickly after cancellation. Our export guides flag this for each platform.
Built for records this sensitive
You're moving children's health records. We treat that with the seriousness it deserves, from the first file you upload.
Agreement before upload
We put your data agreement in place before any records move. Moving your own records is your right; we make it airtight.
Encrypted and access-logged
Encrypted in transit and at rest, visible only to you, every access logged. From your very first upload.
Your data stays yours
Export everything, any time, in one click. We earn your renewal with the product, not with lock-in.
Details on our security posture live on the Security & HIPAA page.
Questions SLPs actually ask
Do parents need to sign anything before I move my records?
No. Moving your practice's own records into a new system is part of running your practice. Fresh consents for things like session reminders are collected in-app once you're set up.
How long does it take?
Most caseloads are staged for review within a few business days of your upload. You stay on your current system until everything is confirmed, so there's no gap in care.
What happens to my old session notes?
Most platforms export notes as PDFs. We attach each one to the right client, so history is one tap away instead of buried in a zip file. Keep your original export archived too: retention rules outlive any software switch.
I'm not techy. Is that a problem?
Not at all. If you can attach a file, you can migrate. And if you'd rather not touch it, send us what you have and we'll handle it with you on a call.
Your caseload is ready when you are
Sign up, hand us your files, and let us carry the boxes.