Free tool

A rate change letter that sounds like you

A new rate or a firmer cancellation policy is ordinary upkeep for a practice, and the letter should read that way: warm, short, and matter-of-fact. Put in your numbers and the date, read it over, and send it.

No signup. Nothing gated. Your inputs stay in your browser.

Practice name

Your name

What is changing

The rate

Current rate

New rate

Per

What the rate is for, the way you would say it. Leave it empty for plain “session”.

Why, in one line

Effective date

Pick the day the change starts.

Phone

Booking link

Optional. Leave it empty and the letter skips it.

Sign-off

Anything highlighted still needs your words.

Subject

Our session rate from [effective date]

Dear families,

Starting [effective date], the rate for a 45-minute session will be $150. The current rate is $135.

The costs of running the practice have gone up, and the rate needs to keep pace with them.

Sessions held before [effective date] stay at the current rate, so nothing changes for the plan you are on right now.

If you have any questions about this, please reach me at [your email or phone number]. I am happy to talk it through.

Thank you for the trust you place in the practice. I am glad to be working with your family, and I look forward to the sessions ahead.

Warmly, [your name]

Not legal or financial advice. Adjust anything that does not sound like you.

In Vochella the new rate goes on your booking page and the session becomes the invoice, so the number in this letter is the number that gets paid. See billing

A rate change letter that sounds like you

Our session rate from [effective date]

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